02-Requirements — Requirements capture

Every need of Prime Products Ltd lives in one file (NNN-short-slug.md, referenced as REQ-NNN) and in one row of the register below. Needs come mainly from per-department interviews (interview template) but also ad hoc.

How a need is captured

1. Copy the requirement template to NNN-short-slug.md (next free number).
2. Fill in: what is being asked, why, how it is done today, success criteria.
3. Add a register row — in the same change.
4. Status lifecycle: captured → validated (confirmed with the stakeholder) → in-progress → delivered, or dropped (with the reasoning in the file — never deleted).

Domains (domain tags)

infrastructure · applications · data · ai · process · security · training — a need may carry more than one.

Register

REQ	Title	Dept/Requester	Domain	Priority	Status
001	AI-first operating model across all departments	CEO	process, ai	high	captured
002	On-premise NVIDIA AI infrastructure for ~50 daily users	CEO / IT	infrastructure, ai, security	high	captured
003	Greek + English language support across the AI platform	CEO / IT	ai, data	high	captured
004	Company knowledge base in Obsidian	CEO	data, process, training	high	captured
005	Mission Control website at vanos.tpl.one	CEO	applications, process	high	captured
006	SoftOne ERP integration with the AI platform	CEO / IT	applications, data, ai	high	captured
007	Microsoft 365 / Teams integration	CEO / IT	applications, infrastructure, security	high	captured
008	Security, confidentiality, and data governance for AI	CEO	security, data	high	captured
009	Training and change management program	CEO / HR	training, process	high	captured
010	Measurable KPI and success framework	CEO / BI	data, process	high	captured
011	Chat assistant over the knowledge base (no retrieval DB)	TPL / sponsor	applications, ai	medium	captured
012	Program progress board by epics, agent-refreshed nightly	TPL / sponsor	applications, process	medium	captured
013	Knowledge-graph evolution timeline (grey → colored as time passes)	TPL / sponsor	applications	low	captured
014	Pilot: email-order desk automation, cylinders dept (email/platforms → SoftOne → supplier RFQs → delivery follow-up)	Sponsor / cylinders dept	process, ai, applications	high	validated

REQ-001…010 were captured from the CEO transformation brief (2026-07-03); they frame the program in 08-Transformation. Department-level needs will be appended from the discovery interviews (03-discovery).